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Mail Pilot 2: Email inbox simplified

By Mindsense LLC

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Experience intuitive email with a simple, task-oriented approach!

50% off for a limited time in celebration of the Mail Pilot 2 launch!

Quickly manage & productively organize your inbox with Mail Pilot.

Featured as a Best New App by Apple — #1 Paid App in over 50 countries

• MacLife: "keeps users as close to inbox zero as humanly possible"
• Lifehacker: “if you treat email like a task, Mail Pilot is a great way for organizing it”

• TUAW: “For the first time in recent memory, I had an empty inbox. A couple days later, I was caught off-guard when the reminders kicked in and let me know I actually had stuff to do. And, I did them.”

featured by TechCrunch, The New York Times, Wired, Cult of Mac and more.



Finally, you can interact with email the way you already think about it. Mail Pilot simplifies email with a task-oriented approach. From deleting an advertisement to remembering to pay your cell phone bill, all messages are action-based.


When you’re done with a message, simply change its status from Incomplete to Complete, just like a to-do list. Gone are the days of tricking your email client by toggling “mark as unread”.


Set a reminder for a message and Mail Pilot will prompt you when it’s time to deal with it. Free your inbox of messages you can’t yet tackle and never miss a meeting, bill, delivery or due date again.


Mail Pilot complements any workflow and empowers you to become better organized.

• Organize based on message status – as Incomplete, Complete or set for Reminder.
• Collect groups of related messages – across all of your accounts using Lists.
• Folders and labels – can be accessed and utilized anytime.


Easily achieve Inbox Zero — Set Aside messages that can’t be organized immediately and drill through them when you have more time.


Add all of your Google, iCloud, Yahoo!,, AOL, standard IMAP, or IMAP-enabled Exchange email accounts. Mail Pilot remains securely synchronized with your email servers and other clients. Mail Pilot is not compatible with POP accounts because they do not allow two-way synchronization.


Mail Pilot never stores, processes, or transmits your data through any third-party servers. All of your account information, passwords, personal data, and messages are securely stored on your device. All communication occurs directly between your device and your email server.


Get notified of new messages with fully-integrated system notifications as new messages are pushed to your Inbox.


Seamlessly send messages from an email address that you have forwarded to another account. Add signatures and customize the From Name for each of your aliases.


View conversations intuitively with Nested Threading. Browse and filter long threads to find clarity and context. Add to the conversation quickly and naturally with in-line reply.


Every common action is an intuitive keystroke away. We designed keyboard shortcuts to be a headline feature and not an afterthought.



Mail Pilot was initially funded on Kickstarter in 2012 and is created by Mindsense LLC — a small, bootstrapped company based in Blacksburg, Virginia. We’d love to hear from you.

• Mail Pilot Support:
• Founders Email (Alex & Josh):

* Mail Pilot for Mac is compatible with standard IMAP accounts. It is not compatible with POP accounts or Exchange accounts without IMAP enabled. For security reasons, Mail Pilot for Mac does not allow SMTP accounts that do not support authentication. Mail Pilot requires that servers support some common IMAP extensions. If you are concerned about compatibility with your own server, contact us.

What's New in Version 2.0

Welcome to Mail Pilot 2! You’ll find tons of new features and improvements. Here are the highlights:

- Brand new UI so you can focus more on the content that matters
- Completely new compose experience with a new UI, contact tokens, group contact support, support for inline images, and a brand new editor
- Collapse messages not sent by real humans with just 1 click
- Faster search
- OAuth support for Gmail
- Undo/redo support for moving messages
- Ability to bulk move more items
- New compact source list mode
- New collapsed thread view mode
- Dozens of other fixes and improvements


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Customer Reviews

Great improvement!

Reviewers of Mail Pilot 2 who seem to think that the Mail Pilot team don’t tknow what they’re doing - Don’t seem to know what they’re doing.

Mail pilot 2 has given me no trouble setting up Gmail, Apple Mail, or any other email account (I have numerous, as well as my own IMAP addresses on personal websites). I had the original Mail Pilot, and, indeed, it was NOT ready for prime-time. Mail Pilot 2, however is working well. True, I’m still seeing a glitch here and there, and also true, this has taken WAY too long to arrive - So you may take that as you will: Will they be able to quickly address operating system changes? Major bugs? We will have to wait and see. I am not having any major troubles with either the Mac, iPad or iPhone app at this point. I had to uninstall the original MailPilot - but, so far, MailPilot 2 is working, and will remain my email platform of choice, as I see how the team will maintain this product.

If you like SaneBox, the on-line (and very expensive) email service - give this a try, and see if it works for you. It offers many of the same features, and handles as many emai addresses as you need (SaneBox only handles 4 on thier most robust plan), and, since it’s basically a one-time purchase, it’s a heck of a lot cheaper.

Very Promising

After using Mail Pilot 1 for past 6-8 months, I upgrade to version 2. I really like improvements — really excellent look and feel and nice features — and they have made email more streamlined. I liked they keep the options simple — Keep it, Save it, Reminder for later, or Trash it. This syncs well with iPhone and iPad app. They have a new feature called Dash (maybe only available to beta testers…not sure) that has some good ideas but needs further improvement including ability to customize.

What I would like if they could add is ability to do keyboard shortcuts for options like syncing, going to different sections, etc. The preferences are not very well thought out (I want to customize the look and feel more), and the icons are a bit plain and muddled. Plus nowhere to easily find keyboard shortcuts.

Major improvements, now very usable

Way to go Mindsense! This 2.0 version of MailPilot is exactly what I was expecting 1.0 to be. So far everything that caused my 1 star reviews on the earlier products has been addressed!

- Inline attachments (finally!), and what an awesome interface for managing that image attachment. Lack of inline images was the real dealbreaker for me on the previous version.
- Threads display properly now, both in the MailPilot app, and when forwarded to another non-MailPilot user.
- IOS MailPilot interacts with the desktop product correctly, remiders are consistent between the two.

For new users considering this product, be ready for a paradigm change on how you use your IMAP account. MailPilot treats your entire mail structure as a task list, both the inbox, and any folders you have. All those old emails you are hanging on to will be scanned and show up in your inbox even if they are in a folder somewhere else. If you have an exceptionally large inbox and/or mail folder structure your might consider pruning it down before pointing MailPilot 2 at it, otherwise you’ll never get to the nirvana of an ‘empty’ inbox.

Overall I’m thrilled with this release and can’t wait to see my productivity increase, and see mails stop dropping through the cracks!

Mail Pilot 2: Email inbox simplified
View in Mac App Store
  • $9.99
  • Category: Productivity
  • Updated:
  • Version: 2.0
  • Size: 6.4 MB
  • Language: English
  • Seller:

Compatibility: OS X 10.10 or later, 64-bit processor

Customer Ratings

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