Flow is simple project management & task tracking software for teams everywhere.

It’s the easiest way to run your team, manage projects, track tasks, and stay up to date with everything happening at work. Teams choose Flow when email, sticky notes, and to-do apps aren’t enough, but complex project management tools are overkill.

With Flow, it’s easy to:
• Work your way: Plan ahead, set priorities and track projects from start to finish. Create and delegate to-dos from anywhere. View tasks on the calendar or organize workloads using task lists and visual cards.
• Stay on top of everything: See exactly what you need to get up to speed, wherever you are, using Flow’s Catch Up notification dashboard.
• Know what’s happening without asking: All your team’s tasks, files, deadlines, and discussions live in Flow, so you’ll always know what everyone is working on.
• Work from anywhere, on all your devices: It doesn’t matter if you’re eating breakfast at home, working late at the office, or clinging to wi-fi in some far off land. Your team comes with you everywhere.

Flow’s world-class design team has worked with companies like Slack, Apple, TED, and Starbucks, so it’s simple, beautiful, and easy to use. Your team will love using it, and pick it up in minutes — not weeks.

“This is the closest thing I’ve seen to my ideal task management setup.” — John Gruber

“The app feels slick.” — TechCrunch

“If you manage large teams, there is no better accountability software than flow. Unlike emails which get lost, and mindless meetings where everyone makes empty commitments, Flow is our system of truth.” — Christian Friedland, Entrepreneur and Flow user

“Flow’s the project manager on the team. If Flow was a person, it would be the person who knew all the deadlines, and could hold people accountable for hitting those deadlines.” — Sara, Business Owner and Flow user

“I find Flow to simply be one of the most user-friendly project management tools I've ever worked with. It makes my life and those of my team better, faster, and stronger. Simply a pleasure.” — Dean, Flow user

“It keeps me on top of all my projects in every area of my job...I'd be so lost without Flow!” — Elizabeth, Flow user

What's New

Version 5.0.3

Here's another small release to fix some nagging bugs. Thanks for all of your great reports! Please let us know if there is anything not working quite right with the new version and we'll get you sorted ->

In this version:

• Fixed a bug where deep linking could fail to load a task
• Fixed attachments display on Catch Up comments

And ICYMI, in v5.0.0:

Completely reimagined, we rebuilt Flow for iOS to deliver streamlined, upgraded mobile task and project management features, radically improve performance, and greatly improve team collaboration on-the-go.

• Completely redesigned experience: The new app introduces a unified experience for iPhone and iPad, designed alongside the new Flow for web and desktop.
• Improved performance: We rewrote the app from the ground up to be faster and more responsive. Common actions like navigation and task creation are up to twice as fast.
• Streamlined navigation offers one-tap access to Catch Up, and all of your Tasks, Projects and Recently Viewed Tasks.
• Supercharged Task Capture: Capture and edit tasks faster than ever, from anywhere. Perfect for creating your own to-dos or delegating tasks to your team.
• Unified Catch Up: One place to get caught up on everything you’ve missed across all your Tasks, Projects and Teams.
• My Tasks: One-tap access to all tasks assigned to you.
• Teammate Task Profiles + Task Filters: Quickly see any teammate’s workload, Task filters (Flagged, Subscribed, Delegated, etc).
• Projects: Get a clear view into all of your team’s Projects, including project color, details and descriptions.

Ratings and Reviews

3.6 out of 5
8 Ratings
8 Ratings

Good for project management and private work


We've been using flow for the last two years after having tried every other app on the market. This is the only app that doesn't look intimidating to use and works for our product as well as marketing teams

Can’t Login


The Google sign up is messed up. I can’t even log in to the app.

Developer Response

Hey Camnuckols! Unfortunately, logging in with Google will only work once you've connected your Google account to Flow during sign up in our web app. I've just spoken with the team and we're going to try and make this clearer in a future update.

In the meantime, you can sign up for a free account at Please let us know what you think of the app!

Love the concept, love desktop, mobile app needs work


I’ve been using this app for a few days and really trying to understand its functionality before I bring the rest of my team over. Overall, this software is designed so well on desktop and the Mac app. It’s fully featured and offers all the necessary functions to organize our business.

The iPhone app on the other hand is not really finished for prime time. It lacks a lot of basic functionality that the Mac app has.

1) 90% of the projects we make are duplicates of existing ones (we are a pop up restaraunt and catering business so we’re just making projects for each event with tasks that need to be done the month of, week of, day of, shopping list, and overview). So the to dos we need are already created we just need to duplicate it to add the date of the next event. On the computer it works great, but my business partner and I are ALWAYS working from our phones and are constantly responding to emails that come in and add info directly to the project on the fly. If a new project comes in we want to duplicate an existing project and change the title. I cannot do that on iPhone.

2) There is no way to reorder tasks on iPhone. Again, this is basic functionality for any to do app on the iPhone and was literally left out of the functionality. The only way to sort on iPhone is by due date or by title. Makes no sense. Again, this is something that works amazingly on desktop by the way. But just left out completely on iPhone.

3) Moving tasks between projects. There’s no way to move a bunch of tasks at once to a different project. I don’t know why they make us jump through so many hoops when we could simply drag and drop the items between them (Apple enabled the drag and drop API last year). Especially since they’re in the same list layout. I would say look to Things app for similar functionality. The problem with things is there’s no collaboration, so i will gladly pay the $6/month/user to integrate this with my team, but I just can’t do it unless it’s on the computer.

4) They tout markdown support on the Mac when working with the description of a project. This is amazing and helps with organization for the team to understand the context of a project. Unfortunately markdown, again, is only supported on the Mac. Seems like an oversight? I don’t know. I think maybe the developers had a date to launch and just decided not to support the iPhone app the way the desktop app is supported. Literally when I look at the info that has markdown code in it, it’s just the raw code. No formatting or anything. Why even enable this as a feature if it’s not supported?

Overall, I’m going to stick with this app for now because it’s significantly cheaper than Basecamp and overall works really well with our business. But my team does 90% of their work on their phones and I have to double up all the work by checking on the computer to make sure it’s all organized correctly. Until the flow team gives us an outline on some of these basic functionality fixes, my rating will remain at 2 stars.


Flow Technologies Ltd
53.9 MB
Requires iOS 11.0 or later. Compatible with iPhone, iPad, and iPod touch.
Age Rating
Rated 4+
© 2018 Flow Technologies Ltd


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    With Family Sharing set up, up to six family members can use this app.

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