Instateam mobile app is used by thousands of teams and social groups including sports teams, classrooms, churches, boy scouts, and many other kinds of groups. It is a consolidated mobile dashboard for team admins, sports team managers, teachers or coaches with instant access to all the team information. Several high school and college athletic directors use Instateam to manage, communicate with and get access to all their teams in an integrated mobile and web environment.

The mobile-first design of Instateam supports almost all team management functions on the mobile app and does not require web access. A simple to use mobile interface makes it convenient for team admins and team members.

What makes Instateam different from other sports team management apps like TeamSanp or Teamapp?

Instateam automates creating team rosters and event schedules with an advanced mobile and email notification system. While notification system generates automatic notifications, the team members can easily customize their notification preferences. Instateam’s real-time messaging, similar to Whatsapp, makes the communication with team members very effective. Admins can check who has read their urgent messages and who has not. Most importantly, all the enhanced features in Instateam are free.

Here are some of the enhanced features that you will not find in other team management apps.

• Team Roster: Easily import and export team members from excel file or copy team members between teams. Members can also join team using self-signup

• Simple and quick signup with single sign-on integration with Google and Facebook.

• Events Management: Create multiple games, practices, meetings and other events on multiple days with just few clicks. No need to create one event at a time. Edit multiple events in one click.

• Communication via instant messaging, team messages or team surveys

• Schedule Integration: Import events from an excel file or use iCal link from external calendars to subscribe. Export team events in multiple formats such as excel, iCal, web url or integrate directly with Google calendar.

• Carpool: Team admins can easily check who needs a ride, who is driving and arrange carpool. Coaches can also add transportation for games or events.

• Signup Items: Create signup items for single event or multiple events with just few clicks. Send reminders and easily export signup list.

• Track Items: Assign tasks or items to team members with due date. Find out who need to return team equipment, submit registration or medical forms, etc,

• Notification flags when a payment is due or a track item task is not completed.

• Payments & Dues: Receive payment from team members using Paypal and keep track of who paid when and how. Coaches or team admins can easily view which members have not paid their dues

• Attendance and player availability: Team members or parents can set their availability for upcoming events. Coaches can mark member attendance as present or absent for the events.

• Team Surveys: Create custom team surveys with response by date

• Privacy: InstaTeam gives full control to team member to keep their information private and still be able to communicate with other team members.

• Team Fans and followers: Sports teams can promote their teams by getting fans within local community as team supporters. The fans can view all games schedule and be there to support the team.

• Event Reminders: All notifications are sent via push notifications and email.

• Ads Free Subscription: The subscription removes ads within the app. The in-app purchase is charged to your itunes account. The auto-renewal of subscription can be turned off via itunes account settings after purchase. Subscription is renewed every 3 months.

Terms of use:

There are many other features such as Live Coverage, photo sharing, reporting tools that makes InstaTeam the most desirable app for team admins.

What's New

Version 4.3.8

- Default attendance for parents and players for the event when creating a new event or editing an event
- Ability to see signup items by all members even if all the items slots are full
- Parents can see payment items due in their payment dues screen
- Admin can now make members inactive even if the member has not created an account

Customer Reviews

3.9 out of 5

27 Ratings

27 Ratings

Very obtrusive ads kills it


I don’t mind ad supported apps as long as they’re mostly out of my way. But Instateam is pushing it beyond limit: The ads are full screen and hard to close—the developer even switches sometimes the tiny X from left to right corner and vice versa, to trick you into clicking on the ad instead if you just mechanically try to close it. And the email notifications it sends out are full of ads too. The actual message you send to the parents is buried deep deep in the middle and extremely hard to see... I understand they need revenue from pepper who don’t pay subscriptions, but in my opinion they’re crossing the line and have alienated their customers. I’m definitely not going to give my money to a company with such a nasty strategy. Next season, I’m moving my team to Teamsnap and I’ll gladly pay them the $10 monthly fee!

Developer Response

Instateam has many free features that are not available in other apps. We would like our users to benefit from the free app and use those features. We have also made it really easy for team members to sign up for individual subscription and turn off ads. The subscription is only about $1/month which is very low cost. There is also an option for team members to purchase team subscription which is cheaper than the other apps. We believe that you did not get a chance to look at our low cost ads-free subscription model which has been put together based on feedback from our user community. We would like to share the same with you and address your concern. Please contact us at support @

Perfect app

narendar singh saini

We have been using InstaTeam for more than a year now and are very happy and satisfied with its features and abilities to fulfil our team management needs. It does show an ad once per session but I believe that is ok and we have not received any complaints from the parents or team members so would highly recommend it



This app has been a great tool for my daughters cheer squad, coach and parents to stay connected. We are able to communicate and keep everyone on the same page when it comes all of our events. The app makes my life a lot easier! 👌


42.8 MB
Requires iOS 7.0 or later. Compatible with iPhone, iPad, and iPod touch.
English, Arabic, Danish, Dutch, French, German, Hebrew, Hindi, Indonesian, Italian, Japanese, Korean, Polish, Portuguese, Romanian, Russian, Simplified Chinese, Spanish, Traditional Chinese, Turkish
Age Rating
Rated 4+
© 2015 XYMOB Inc
In-App Purchases
  1. InstaTeam ads free version $3.99


  • Family Sharing

    With Family Sharing set up, up to six family members can use this app.

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