When I Work is the easiest way to create an employee schedule, handle employee time tracking, and communicate with your staff— all from the app or desktop.
Why managers love it:
*Make and manage the work schedule with ease
*View entire staff schedule from anywhere at anytime
*Create, update, and publish shifts
*Alert staff of changes to the schedule
*Monitor & approve shift trades and time off requests
*Setup a time clock for staff to clock in and out
*Message with staff 1:1 or in groups without sharing personal info
Why your team will love it:
*They can see who’s working (with permissions)
*View work schedules from anywhere at anytime
*Clock in and out of shifts
*They can pick up extra hours
*Trade shifts with coworkers
*Request time off
*Chat with coworkers 1:1 or in groups
* Cleaned up behind the scenes to continue to provide a smooth experience for you.
* Workchat got some love and will run nice and smooth.
Ratings and Reviews
Hands-down the best app of its kind.
I’ve tried many different shift scheduling/clock in/out apps before. Some were good, some less than good, and some were outright treacherous.
‘When I Work’ is not good, it’s not even great, it’s spectacular; it is by far the best scheduling/shift planning/hours and pay tracking/extra shift finding app I have encountered with!
While the smartphone version offers all the features you need, it is not until you access ‘When I Work’ from your pc and realize this app’s incredible potential. The amount of clever features and details is amazing, it’s like having a bookkeeper/HR person sitting next to you ... for free! Time is money and having this app saves you both. Lastly, kudos to your customer service… big kudos, that is. When I first installed the app, I needed some help so, I e-mailed your customer service, hoping they can enlighten me within 24 - 36 hours. However, I was wrong ... I received an e-mail with detailed explanation within an hour. So, keep doing what you’re doing … because you are doing it right!
Developer Response ,
Hi, Thanks for your nice feedback! We appreciate hearing from you and are glad to know When I Work is helping to make your teams’ and your work lives so much easier. :)
Usually I don’t leave reviews on apps but for this app I need it for work and it’s glitches has created complications for my every day life. I updated the app and when I reopened it kicked me out of my work group. I tried to log back in and it said find a workplace and I typed in my job and it said it was waiting for approval from my manager but the same email that said I was waiting for approval is the email where I get notifications from this app saying my schedule as if I am already in the group even though when I go into the app it says it kicked me out. it’s super Frustrating because when I go in the app I can see my self as one of my coworkers like it’s two separate profiles even though it’s the same email and same profile which makes no sense. This is an app I need to see my schedule for work and to see my work chat for work updates finally my manager had to except the request that made it look like I was a separate profile but I have only signed up with one email and it’s the same email I used for them to accept me back in. So we had to start all over and I can’t see my past schedule or my hours but I can see my other profile that apparently doesn’t exist anymore
Developer Response ,
Hi there - Sorry to hear of the trouble you are having accessing your account. Please reach out to us at email@example.com so we can get this resolved. We are here to help!
Availability no longer usable
I am an MFA student, so being able to set my availability for different parts of the year is incredibly important. With the old version, this was incredibly easy to do. I was able to set different availabilities for different parts of the year, set when they started and ended, and add names and descriptions for each, making it easy for both me and my employer.
But since the new update, that is impossible. The interface for availability has become confusing, and setting specific dates is no longer apparently possible. Any change made to a specific day is applied to all dates indefinitely, regardless of what the starting date or end date is set as. It is effectively impossible to set an availability beyond the current week, an even then it must be entered day-by-day using a calendar.
This is unacceptable. I have no choice but to use this app, since my employer set it up, and now I have to submit my availability by hand and hope it’s respected. This may actually cost me shifts in the long run, since my employer is already inflexible with the schedule as it is. I imagine I’m not the only user in this situation. Please return the availability menu back to its previous, usable form.
Developer Response ,
Thanks for letting us know your feedback! When I Work released a new day by day availability to make it easier to enter a specific date’s availability. If you have more questions about setting your availability up under the new design, please check out our Help Center center at help.wheniwork.com/ or email us at firstname.lastname@example.org. We are happy to help!
- When I Work, Inc.
- 101.8 MB
- Requires iOS 10.0 or later. Compatible with iPhone, iPad, and iPod touch.
- English, Spanish
- Age Rating
- Rated 4+
- © When I Work, Inc 2018
- In-App Purchases
- Annual Small Scheduling Plan $299.99
- Annual Mini Scheduling Plan $209.99
- Annual Medium Scheduling $399.99
With Family Sharing set up, up to six family members can use this app.