The MacSparky Field Guides - Learn the Best Tools and Workflows to Tame Your Email
This book is available for download with iBooks on your Mac or iOS device. Multi-touch books can be read with iBooks on your Mac or iOS device. Books with interactive features may work best on an iOS device. iBooks on your Mac requires OS X 10.9 or later.
This book tackles your over-stuffed inbox. The Email Field Guide covers both why email has become such a problem for everyone and how to manage it more effectively. The book was built entirely in iBooks Author and features a gorgeous craftsman-inspired design. There are 36 screencasts, 8 audio interviews, over 46,000 words, and other rich-media assets to help you become the boss of your email. The material is accessible to beginners and power users alike with a thoughtful, fun, and systematic approach to managing your email.
1. The Email Problem
What is it about email and why does it make us crazy? This problem of overwhelming mail isn't new. It has existed a long time but the digital age makes it worse, exponentially.
2. Tactical Email
This chapter explains some of the best practices for managing email from any platform. Topics include inbox management, email bankruptcy, best practices for processing your inbox including a detailed workflow, email notifications, reply write order, best practices for Cc: and Bcc: email, how and when to Reply All, creating useful subject lines, inline replies, email signatures, and automated replies.
3. How Email Works
If you want a leg up against email, you need to understand how it ticks. This chapter explains in plain language the basics of most email technologies including POP, IMAP, iCloud, Gmail, and Microsoft Exchange. This chapter also explains the most common email settings and how they work. Finally, this chapter describes some third party services that use these email technologies to help you manage your email better.
4. Apple Mail
Apple's own email application is the most popular email client for the Mac, iPad, and iPhone. There is a lot of power under the hood in Apple Mail and this chapter explains how to get the most from Apple Mail on the Mac, iPad, and iPhone including set-up, sending, receiving, filing, keyboard shortcuts, managing email, VIPs, smart mailboxes, mail rules, automation, Apple Mail plug-ins, and much more.
Gmail has some truly unique features. Learn how to use Gmail features like inbox categories, labels, stars, keyboard shortcuts, server-side mail rules, and other power user tips to get the most from Gmail.
6. Other Mail Clients
This chapter includes a survey of other mail clients for the Mac, iPad, and iPhone with explanations of their best features and ideal uses.
7. Fighting Spam
Learn about why you get so much Spam and the best tools and workflows to get rid of it.
8. Email Security
Security should be important to every email users. This chapter explains about common email security issues including appropriate passwords, 2-factor authentication, phishing attacks, and email encryption. This chapter also demonstrates how to encrypt PDFs before sending as email attachments.
9. Archiving and Storing Email
As our email libraries grow, we require tools to archive, PDF, and save all or portions of our email. This chapter shows you how.
10. Email Workflows
The author shares an extended explanation of how he manages email. Also, listen to audio interviews of other power users from several walks of life, ranging from surgeons to movie stars, and learn and how they manage email. Interviews include Serenity Caldwell, Rob Corddry, Merlin Mann, Fraser Speirs, Jeff Taekman, Aisha Tyler, David Wain, and Gabe Weatherhead.
This is the fourth book in the MacSparky Field Guide Series. This book is a large file (1.1 GB) and includes extensive media, screenshots, illustrations, audio interviews, and nearly 1.5 hours of video screencasts.
What's New in Version 1.2
* Added additional Gmail backup solution, Backupify * Added Google Takeout to archiving chapter. * Added new section on Apple Mail Drop. * Added new section and screencast on the Apple Mail Markup Extension. * Added new section and screencast on minimizing draft messages on iPad and iPhone. * Updated section on Swipe Options based on iOS 8 improvements. * Added an explanation of Apple Mail Handoff. * Added a new section for VIP Threads in Apple Mail. * Added KeyRocket for Gmail Chrome extension * Added bacn remover Unroll.me * Updated for Microsoft Outlook 2014 * I topped the coolant and wiper fluid
The priniciples work for Windows and Outlook, too!
Even if you don’t use Apple technology, there is a lot here that will help you deal with the email firehose. The philosophy behind why you make certain choices in dealing with email are certainly platform agnostic. I am forced to use Outlook and Exchange for Windows at work, but implementing many of these same strategies has made my work so much more productive. Thanks David!
Kick your email to the curb!
Another fantastic book from Dave that will help get back on top of all the email in your life. This book is a comprehensive guide to the various technical and tactical ways you can manage your email on a Mac.
It covers tactical concepts — how to sort your inbox, archiving, trashing and so forth. I found this very well done — some of this is going to be familiar if you’ve read much about Inbox Zero, but it is well presented here in a quick and easy to follow way. I’d read about, but never really implemented Inbox Zero, but feel I now have the tools and info how to do it easily enough that I actually will.
There is a ton of info on the various software products that either directly handle email or provide useful tools. I found a new email product that I will try out and may switch to, just getting that tip may be worth it for me.
The last two sections are fantastic. You get a detailed overview of how Dave manages his email, which is a good, complex and high volume workflow. I like it shows how to deal with something beyond just a simple single email address.
Finally, there are interviews with some other Mac email aficionados on their workflows. I enjoyed these and really appreciate hearing the variety of approaches.
In the end, I feel like I have a few key concepts that I will implement and a couple of new products and services and in combination I will be in much better shape. Very worth the ten bucks!
p.s. If you buy this through the Mac version of the iBookstore you may get some warning about certain features not working on the Mac because they were designed for the iPad. Don’t believe it — this was remarkable on my 27” iMac — everything worked perfectly and it was glorious in full screen mode.
Another great book from Mr. Sparks. It is not at all what I expected, as this is not just a technical book about email, but a soup-to-nuts evaluation of how we all communicate and get through our day using technology. Mr. Sparks has obviously been musing over maximizing efficiency, and offers his well thought-out reflections on email as both a great tool and a business distraction. He offers a host of solutions to set up and use email to realize its full poteniial. On top of providing great content in an easily accessible writing style, Mr. Sparks takes full advantage of what e-books have to offer over print. This e-book has a lot of extras, including some great interviews and "how-to" screen casts. Even if you are only a closet geek, this is a must read if you want to get more out of your day.